The student activities treasurer at Bedminster School is reponsible for depositing and disbursing all funds for the 8th grade fundraising events. The chairperson for each fundraising event is responsible for delivering receipts to the student activities treasurer and requesting funds for payment of expenses or vendor invoices. Contact information for the student activities treasurer follows:
Checks from supporters should be made out to Bedminster School.
Chairpeople are responsible for submitting all funds collected at events to the student activities treasurer (Mary Ann Johnson) in the Bedminster School business office. Please hand deliver funds and get a receipt at time of delivery. Do not leave money on a desk or in a mailbox. You may call ahead to make sure someone is available to accept the money. Submit funds with a completed Funds Submittal form (see link below).
The treasurer will verify the funds submittal with the chairperson and give a receipt indicating the amount of the deposit.
The treasurer will deposit the funds in the student activities account and provide the chairperson with a financial status report of the fundraiser.
Do NOT make reimbursements for expenses or purchases from the proceeds of the event. Requests for reimbursement of expenses or purchases for the event must be made to the treasurer using a Request for Funds form (see link below) accompanied by receipts. You will receive payment by check. Please note that Bedminster School is a non-profit organization, therefore, may not make reimbursements for sales tax. Please use a Bedminster School tax exempt form when making purchases. Forms are available at the school business office or through Monica Burch, 8th grade fundraising chairperson.
Requests for vendor payments should be made through the student activities treasurer using a Request for Funds form. Payment will be made to the vendor by check.
If you need start-up funds for a fundraiser, please make a request for funds using the Request for Start-up Funds form (see link below). Funds may be requested for purchases for the holiday workshop, change for cash boxes, etc. You can account for start-up funds in one of two ways. First, you may submit a Request for Payment form with receipts attached in the amount of the start-up funds. Or, you may make a separate deposit from proceeds in the amount of the start-up funds using the Funds Submittal form. In either case, please indicate that the transaction is to repay start-up funds to create a clear audit trail.